Changelog

Many businesses have policies in place requiring employees to book specific types of leave well in advance. For instance, vacation leave might need to be booked at least 14 days ahead, or work-from-home requests might require five days' notice. These policies help organizations plan better and avoid last-minute disruptions, but they can add extra workload for HR teams, administrators, or business owners who need to manually track and enforce these rules.To simplify this process and remove the hassle of counting days, we’ve introduced a new feature in TimeOff. When creating or editing a leave type, you can now specify the minimum notice period required for booking that type of leave.For example, if you set a 10-day notice period for vacation leave, employees will only be able to book leave starting 10 days from the date they make the request. If an employee opens their calendar on March 1 and attempts to book a vacation day, the earliest available date for their request will automatically be March 11. This feature ensures clarity for employees while reducing the administrative burden on those managing leave requests. It’s a small yet powerful tool to help businesses maintain smooth operations and keep everyone on the same page.

Automatically adding TOIL (Time Off in Lieu) with a coefficient is essential for ensuring fairness and precision in managing overtime. In many cases, overtime hours aren’t rewarded on a simple 1:1 basis—some agreements offer 1.5 or even 2 times the time worked, depending on company policies or labor regulations. Without this flexibility, managing TOIL manually becomes error-prone and time-consuming, especially when different coefficients apply across various scenarios. Automating this process not only ensures accurate calculations but also builds trust with employees by fairly compensating their extra effort. It’s a smarter, more precise way to stay compliant and keep your team happy.

At TimeOff, we’ve designed a dedicated section for managing company events and blackout periods, providing visibility and transparency for employees and management alike. Well-communicated blackout days announced in advance give employees sufficient time to plan their leaves without disrupting business operations during busy periods.

The process of setting up blackout days is straightforward. Simply add a blackout day with a description to the calendar, and employees will see it reflected on their personal calendars. On those days, employees will be restricted from booking leave, ensuring smooth operations during critical times.
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Company events are meant to keep employees informed about important dates on the company calendar. These can include team-building activities, essential meetings, presentations, and all-hands talks. While these days are not blocked for time-off bookings, they enhance communication and provide convenience by eliminating the need for emails and extra tools, ensuring all employees stay on the same page.

It’s that time of year again, bringing not only festive cheer but also the need to prepare your company records for the new year. One essential task on your mind might be how to carry over unused balances into 2024.
At TimeOff.Management, we’ve designed the Carry Over feature to manage unused PTO/allowance at year-end.

Here’s a quick overview:

‍Company-Wide Carry Over Policies: Easily set up rules for carrying over unused days, like transferring up to three days into the next year.

‍Employee-Level Adjustments: Handle carry overs on a case-by-case basis by overriding global policies for specific employees directly in the Carry Over section.

‍Real-Time Visibility: Once carry over is completed, you’ll see:Updates on the Carry Over page, detailing days transferred and remaining balances.Adjustments logged in the current year for transparency.A clear "Carried Over" line in the next year’s allowance breakdown.

For more details, check out our End-of-Year Guide .