Changelog

📍 New: Team View Location Filters and Grouping

Team View now supports location-based filtering and grouping. You can filter by one or more locations, see active filters as clear removable chips, and group employees by location, by department, or not group them at all. Your preferred grouping view is also remembered, so Team View stays the way you like it. A practical update that makes Team View much more useful for multi-site businesses.

🎨 Leave Type Color Indicators

Leave types now display clear color indicators across the system, including calendars, employee summaries, and leave request cards. This makes it much easier to scan lists, recognise different types of leave, and understand absences at a glance. A small visual change that delivers a big improvement in clarity and usability.

📧 New: More Flexible Schedules and Rotas

TimeOff now gives you more ways to match real working patterns across your business. You can create weekly schedules for individual employees, set up simple repeating rotas from any chosen start day, and define different standard day lengths for different days of the week.

This is especially useful for companies where, for example, Friday is a 5-hour day but still counts as a full working day. Because the system understands the real length of that day, partial leave bookings are also calculated correctly. That means a half day on a 5-hour day is treated as 2.5 hours, and hourly bookings are measured against the employee’s actual working day.

Non-working days from schedules and rotas are also clearly shown in Team View and My Calendar, making it easier for employees and managers to plan leave, organise cover, and avoid confusion.

🔒 New: Supervisor Override for Leave Booking

Admins can now allow managers and supervisors to book leave on behalf of employees using leave types that are not available for direct employee requests. This provides better control for company-assigned absences such as training, business travel, or special duties. Employees cannot book these leave types themselves, but authorised managers can create them when needed, ensuring accurate records and consistent processes.

📧 New: Watch by Email Notifications

A new “Watch by Email” policy lets admins receive notifications about leave activity for selected employees. You can choose exactly which leave types to follow, so you only receive updates that matter to you. This is ideal for HR, project leads, or senior managers who need visibility without being direct supervisors. Configure it once and stay informed automatically.

🆔 New: Employee Number

Employee numbers are now visible in the Team View user summary popup and can be used to filter the Employees List. This makes it easier to identify staff quickly, especially in larger organisations where names may be similar. Visibility is securely controlled, so employee numbers are only shown to authorised users.

🔐 New: Private Leave Types in Team View

You can now control the visibility of each leave type in Team View. For selected leave types, details can be hidden or shown as generic entries to non-supervisors, protecting employee privacy while keeping managers fully informed. This is especially useful for sensitive leave such as medical, personal, or confidential absences.

🔄 New: Rotational Work Schedules (Rotas)

You can now create rotational schedules using rotas. Instead of a fixed Monday-to-Sunday pattern, define repeating work patterns based on custom day sequences and hours. This is ideal for shift work, healthcare, manufacturing, security, and other teams with non-standard schedules. The updated interface also makes setup easier, letting you choose between a traditional weekly schedule or a rota when creating a new work pattern.

🎉 New: Birthdays & Work Anniversaries in Weekly Digest

The weekly “Who is off” email can now include upcoming birthdays and work anniversaries. Admins can choose whether to show these sections using simple toggle switches in communication preferences. This helps teams stay connected, recognise important moments, and build a stronger workplace culture — all within the same weekly update.

🎂 New: Date of Birth Field for Employees

Employee profiles now include a Date of Birth (DOB) field. This information is securely stored and available within employee details, making records more complete and easier to manage.