Employee policies

TimeOff.Management application empowers you to fine-tune access and feature settings for each employee with precision.
Here, you'll find a comprehensive list of Policies. These policies are designed to give you control over various aspects of access and functionality for each team member.
Employee policies are available to access from the main screen under “Policies.”

There are 4 main policies:

The Reports section is initially restricted to users with the 'Administrator' role. However, employees can be granted access to the 'Reports' section specifically for the departments in which they hold a designated role as:
- An Employee
- An Approver
- A Secondary Approver
This means that their access to Reports is limited to the employees from the department where they have one of these specific roles. Once assigned, these selected employees will be able to view and generate reports, but they won't have permissions to alter any settings or access other sections of the application. Note, that employees with the 'Admin' role will continue to have full access to the Reports section.
To assign policy to selected employees, enter Edit mode in the section below and mark corresponding employees. Remember, you can always modify or revoke these permissions at any time as needed.

The same can be done from Employee details - Tab Policies

The policy aims for Personal Assistants and Administrative staff, offering oversight and coordination in absence management.This tool provides selected employees with access to a Team View and individual employee calendars across all departments, enabling them to monitor leave schedules efficiently.

To assign policy to selected employees, enter Edit mode in the section below and mark corresponding employees. Remember, you can always modify or revoke these permissions at any time as needed.

The same can be done from Employee details - Tab Policies

Organizations are adopting the four-day workweek, recognizing its potential to improve work-life balance and productivity. Selected employees can be assigned a four-day work week. To account for the increased daily workload, a 1.25 coefficient is applied to absence durations. This adjustment occurs automatically and applies solely to absence management.
‍
To assign policy to selected employees, enter Edit mode in the section below and mark corresponding employees. Remember, you can always modify or revoke these permissions at any time as needed.
Important note! When an employee's access to this policy is revoked, all previously booked leave—for dates after the revocation—must be cancelled and rebooked.This is because, at the time of booking, a coefficient of 1.25 was applied under the policy.

The same can be done from Employee details - Tab Policies

Tenure-Based Allowance Adjustment is a feature that lets you assign a policy to employees so their leave allowance increases automatically over time. The system uses each employee’s start date to apply the right adjustment — no manual work needed. Each band in the policy adds days to the base (nominal) allowance, not the previous tier. Only the last applicable band is used. So make sure your bands are set up to add the correct number of days to the base allowance to reflect the total time-off entitlement for each employee.
‍
Milestones can be add, edited or deleted to match company policies.

Once an employee passes the milestone, their allowance will be adjusted accordingly and reflected in the Allowance Breakdown tab.

To assign policy to selected employees, enter Edit mode in the section below and mark corresponding employees. Remember, you can always modify or revoke these permissions at any time as needed.

The same can be done from Employee details - Tab Policies