TimeOff vs Vacation Tracker
PTO accruals, hourly requests, two-tier approvals and team coverage rules—without upgrading to a higher plan.
Every TimeOff feature. $1.50 per user / month. See pricing
People on leave report
TimeOff vs Vacation Tracker
Requests, balances, team visibility and reporting: TimeOff and both Vacation Tracker paid plans cover these everyday tasks. For accruals and hourly requests, the plan you choose matters.
Source: Vacation Tracker pricing (opens in a new tab) · checked
| Leave-management feature | TimeOff. | Vacation Tracker Source: Vacation Tracker pricing (opens in a new tab) · checked | |
|---|---|---|---|
| Core | Complete | ||
| Employee leave requests and manager approvals | Included | Included | Included |
| Employee PTO balances | Included | Included | Included |
| Custom leave types Vacation, sick and unpaid leave | Included | Included | Included |
| Team calendar in the app | Included | Included | Included |
| Carry-over of unused PTO | Included | Included | Included |
| Public holiday calendars | Included | Included | Included |
| Leave balance and request reports | Included | Included | Included |
| Scheduled PTO accruals | Included | Not in Core | Included |
| Hourly leave requests | Included | Not in Core | Included |
“Included” confirms that the capability is available. Configuration, reporting, visibility and integrations differ. “Team calendar” means the calendar inside the app, not shared Google or Outlook calendar integration.
Carry-over and accruals are listed separately. Core supports carry-over and full- or half-day requests; scheduled accruals and hourly requests are included in Complete.
Source: Vacation Tracker pricing (opens in a new tab) · checked
Next, test your accruals, hourly requests, approval steps and coverage limits. Vacation Tracker puts multi-level approvals and Maximum Users Away in Complete; TimeOff includes its two-tier approvals and coverage rules in one plan. Then compare the workflow and monthly cost for your team.
Source: Vacation Tracker plan guide (opens in a new tab) · checked
Earn it. See it. Book it.
Set a schedule for when PTO becomes available and let employees see what is available to book.
For example, release the equivalent of 10 hours each month instead of making a manual top-up. Configure 15-minute, 30-minute or hourly booking increments to match your policy.
A two-hour appointment can use two hours of PTO rather than being recorded as half a day.
A clear balance, down to the hour
Illustrative example22 available − 2 requested = 20 hours remaining
Illustrative policy: eight-hour standard day, no carry-over or other adjustments. Each monthly release is 1.25 days, displayed here as 10 hours. This is a deduction preview, not a real request.
Book the time needed, not half a day.
Explore hourly PTOOne request. Two decisions.
Route routine vacation requests to the employee’s manager. Add HR or another reviewer when your policy needs a second decision.
Choose who goes first and apply the extra step only to the leave types, employees, departments or locations that need it. Vacation could use manager approval, while unpaid leave requires both the manager and HR.
A request with two reviewers
Illustrative exampleTry the example: the request needs both decisions.
One request. Two decisions. A clear order.
View approval optionsProtect your team’s coverage
Set a maximum number of people who can be away, or a minimum number who must remain. Apply the rule to a department, location, tagged group or named employees.
For example, allow no more than two customer support team members to take vacation at once. With blocking enabled, a third overlapping request is automatically blocked before approval. Pending requests count towards the limit too.
Prefer a warning? Let the request proceed with a note for the approver instead.
Check coverage before approval
Illustrative exampleAll four employees are scheduled to work on this example day. This is an employee booking.
Pending requests count towards the limit.
View coverage settingsA real workflow difference
The right PTO tracker also needs to fit where your team wants to make requests and review them.
TimeOff.Management
Balances, requests and approvals stay together in TimeOff. Calendar subscriptions can display leave in Google Calendar and Outlook.
Calendar feeds display leave; requests and approvals remain in TimeOff.
Vacation Tracker
Vacation Tracker offers native Slack and Microsoft Teams workflows. When staying in those tools is a priority, that is a meaningful reason to consider it.
It also supports email-based signup and a web dashboard. Slack or Teams is an option, not a requirement.
Sources: Slack integration (opens in a new tab) · Teams integration (opens in a new tab) · buyer’s guide (opens in a new tab) · checked
Personal help, from the start
Bring your policies and questions to a demo. Work through accrual schedules, approval routes and coverage rules before deciding how to roll out the system.
“Good software - it definitely filled a need in our organization and is also a well-run company. A pleasure to do business with them”
Talk through when PTO is released, who reviews requests and which coverage rules matter.
Explore the settings with someone who knows TimeOff.
Check typical requests and balances during your 30-day trial.
One plan. Every TimeOff feature.
$1.50 per user
per month
Accruals, hourly requests, two-tier approvals and coverage rules are included. There is no higher TimeOff feature tier to unlock.
Compare the plan that fits your requirements. Core and Complete are both shown—not just the more expensive option.
Your monthly comparison
USD · monthlyInteractive examples need JavaScript. The pricing shown below is the monthly comparison for 50 paid users.
$125 less per month
with TimeOff than Vacation Tracker Complete, for 50 paid users.
Core costs $25 more per month at this headcount, with a different feature set.
Budget illustration using standard monthly USD rates, before taxes, extras and discounts. Annual billing and negotiated pricing may differ.
Source: Vacation Tracker monthly rates and minimums (opens in a new tab) · checked
This example compares paid monthly plans. Vacation Tracker also offers discounted annual billing; check the annual quote for your team before deciding.
Source: Vacation Tracker monthly rates and minimums (opens in a new tab) · checked
Common questions
On its Complete plan. Vacation Tracker’s pricing page lists PTO accruals and hourly leave requests in Complete, not Core (checked 29 September 2026). TimeOff includes accrued allowance schedules and 15-minute, 30-minute or hourly booking increments in its one plan.
Source: Vacation Tracker pricing (opens in a new tab) · checked
Yes. A two-tier approval policy adds a second reviewer before or after the employee’s manager, for the leave types, employees, departments or locations you choose. The request stays pending until both have approved.
Yes. A Restrict leave overlap policy sets a maximum number away or a minimum number present for a department, location, tag or named employees. Pending requests count, and you choose whether a request over the limit is blocked or allowed with a warning for the approver.
No. TimeOff is a web app, on desktop or mobile. Calendar feeds show approved leave in Google Calendar or Outlook, while requests and approvals stay in TimeOff. If approving leave inside Slack or Teams matters most to your team, Vacation Tracker offers that natively, according to its Slack and Teams integration pages (checked 29 September 2026).
Sources: Vacation Tracker Slack integration (opens in a new tab) · Vacation Tracker Teams integration (opens in a new tab) · checked
TimeOff costs $1.50 per user per month, in one plan with every feature included. Start with a 30-day free trial, no credit card required, and cancel anytime.
Put your PTO policy to the test
Test an accrual schedule, book a partial day, route a request through both reviewers and check coverage before you decide.
Full feature access. No credit card required. Cancel anytime.
Vacation Tracker refers to VacationTracker.io. This page compares selected PTO requirements and its Core and Complete paid plans, not every product capability or offer. Prices are USD monthly rates; annual plans use different rates. Features, plans and prices may change. The interactive examples are illustrations of the stated rules, not exact reproductions of the application.
Vacation Tracker’s published documentation
TimeOff documentation
