Multi-location leave management
Manage leave across locations.
Set up different locations with their own public holidays, events, blackouts, leave types and visibility rules — so each team sees the leave information that matters to them, in the language they work in.
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- Location holidays
- Multi-language
- Visibility groups
Location setup
Keep each location organised without creating separate systems.
TimeOff lets one company manage different offices, countries or business units while keeping local calendars, leave access and manager visibility under control.
Different locations
Create locations for offices, countries or operational sites.
Local calendars
Apply public holidays, company events and blackouts by location.
Local policies
Make selected leave types available only where they are relevant.
Local visibility
Give one office a shared Team View, or limit a manager to their own locations.
Locations and local calendars
Set holidays, events and blackouts by location.
Different offices follow different public holidays and different local rules. TimeOff keeps those calendars separate while the company stays in one account.
- Public holidays by location and by year — import a country's list for one location, then edit, add or remove the dates that do not apply to you.
- Set the country on the location and its default list follows from there; regional differences — Scotland, a US state, a Canadian province — you add or remove on that location's own list.
- Events and blackouts for one location — a local closure or a stock-intake week applies to that office without affecting everyone else.
- Half-day public holidays where your company closes for part of the day rather than all of it.
London location calendar
Public holidays are per location, and events and blackouts can be limited to one.
- Public holidays United Kingdom
- Company event Team planning day
- Blackout Stock intake week
Language and local experience
Support teams in their preferred language.
For teams spread across countries, TimeOff is available in ten languages, and each person chooses their own. A manager in Germany and an employee in Spain work in the same account without working in the same language.
- Ten languages — English, French, Spanish, Portuguese, German, Polish, Italian, Hungarian, Ukrainian and Bulgarian.
- Chosen per person, not per company — everyone sets their own in My Profile, and it sits on the employee record for an administrator to set as well.
- One account for every office, instead of a separate system per country.
- Office screens have their own language — a Madrid office screen can display in Spanish while you work in English.
Employee language
People can use the product in the language that works best for them.
- English
- French
- Spanish
- Portuguese
- German
- Polish
- Italian
- Hungarian
- Ukrainian
- Bulgarian
Leave access by location
Make the right leave types available in each location.
Some leave types only apply in one country, office or operational team. A Leave Access policy grants a set of leave types to the employees, departments or locations you choose, so booking forms stay short and relevant.
- Location-specific leave types for local statutory leave, or a policy that only applies in one country.
- Assign by employee, department or location — a policy covers whoever you point it at, and new joiners in that location are picked up automatically.
- Policies add up, so someone covered by two of them gets every leave type the two grant between them.
- Cleaner booking, because people only see the leave options that apply to them.
Leave access: Canada
These leave types go to everyone the policy covers — a location and a department.
- Location Canada
- Leave types Holiday · Sick · Personal
- Department Special services
Visibility and manager roles
Let people see the right teams, not the whole company.
Team View visibility groups and employee management roles tailor who sees whom, on top of whatever the company-wide Team View setting already allows. A group can cover a whole location; a management role can be limited to selected locations.
- A visibility group can include a whole location — everyone working there is added automatically, and they see each other on Team View.
- Or two departments that need to see each other, without opening Team View to the whole company.
- Employee management roles by location give a local manager view, add, edit or delete rights over their own people, without full admin rights.
- Team View and reports both filter by location, so one office can be reviewed on its own — and what each person sees still depends on their permissions.
Location visibility group
Members can be whole locations, whole departments or named employees.
- Location London
- Departments Warehouse · Customer Service
- Members Added automatically
Employee management role
- Manager: Pavlo
- Location: London
- Selected employees only
One company account, local rules where they matter.
TimeOff keeps calendars, leave types, languages and manager visibility clear for multi-location teams, without splitting the company into separate systems. All of it is included on every account, at one published price per person, per month — no tiers, no add-ons, nothing to unlock.
Local calendars
Use public holidays, events and blackouts by location.
Local leave types
Make selected leave types available only where they apply.
Multi-language
Each person works in their own language, whichever office they are in.
Local visibility
Let managers see the people and departments they are responsible for.
Common questions
Multi-location questions we are asked most.
- Can different offices have different public holidays?
- Yes. Public holidays are held per location and per year. Set a country on each location and TimeOff can import that country's list for the year you pick, after which the list is yours to edit — correct a name, move a replacement date, add a regional holiday, remove one that does not apply to your company. Half-day public holidays are supported where you close for part of the day. Employees follow the calendar of the location they are assigned to, so review each list before the new year starts rather than assuming every national holiday applies.
- What is the difference between a location and a department?
- A department is the employee's team or business function; a location is where they work, or which regional rules apply to them. Someone can be in the Sales department and the London location at the same time. Both can filter Team View and reports, and most policies can be assigned by either — so you can give one office its own public holidays and one department its own leave types without the two settings interfering.
- Can a leave type be available in only one country or office?
- Yes, using a Leave Access policy. A policy groups the leave types you choose and assigns them to selected employees, departments or locations, and anyone added to a covered department or location is picked up automatically. Two things are worth knowing before you adopt policies. Once you use them, creating a leave type no longer reaches the people a policy covers — it has to be added to the relevant policy as a second step. And a new department or location is not covered automatically; somebody has to add it to the policy that should apply there.
- Can a manager be limited to the people in their own office?
- Yes. An employee management role grants view, add, edit or delete rights over a selected group of people without granting full admin rights, and the group can be defined by location as well as by department or by named employees. A local manager can then manage the staff in their own locations and nobody else's. Team View visibility is a separate control: a Team view visibility group can cover a whole location so that everyone working there sees each other, on top of whatever the company-wide Team View setting already allows.
- What languages is TimeOff.Management available in?
- Ten: English, French, Spanish, Portuguese, German, Polish, Italian, Hungarian, Ukrainian and Bulgarian. It is a personal setting rather than a company one — each person picks their language in My Profile, and it also sits on their employee record so an administrator can set it for them. An office screen has its own language too, which does not have to match yours: a Madrid office screen can run in Spanish while you work in English.
- Can a blackout period or company event apply to one location only?
- Yes. Both can be limited to selected locations, departments or employees, or applied to the whole company. The difference is what they do: a blackout stops employees booking leave during those dates, while a company event only appears on the calendar. So a stocktake week can close bookings for one warehouse while a training day simply shows up for one office. An administrator can still book leave manually during a blackout when an exception has been agreed.
- What happens when someone moves to another location?
- Change the location on their employee record, then check what the move changes: public holidays, leave type access, company events, blackout periods, Team View visibility, reports and manager access can all differ between locations. Existing leave requests are worth reviewing too, if the new location follows a different public holiday calendar. If an employee ever sees calendar information that looks wrong, their assigned location is the first thing to check.
Flexible enough for different ways of working.
Multi-location teams need control without turning leave management into a heavy system.
“Exactly right for our needs. We have grown from a team of 8 to 35 full time plus 25 more freelance/collaborators etc and Time Off suits us perfectly. We researched alternatives and found them overly complicated, definitely over priced and fronted by annoyingly persistent sales teams - Time Off is easy, instinctive and the best price.”
Manage leave across every location clearly.
Set local calendars, leave types and visibility rules so every team gets the right leave setup in one shared system — each person in their own language.
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