Changelog

📊 New: Dashboard

Administrators now land on a Dashboard after signing in — one screen answering the questions you would otherwise piece together from several reports and the calendar.

Summary cards across the top give you headcount, who is off today, what falls in the week besides ordinary leave, and how many leave requests are waiting for approval. Underneath, a team coverage heat map shows what share of each department is present on each working day this week, so a department that has gone thin is easy to spot before the week starts. Beside it, Coming up lists who is off, who is returning and whose work anniversary falls in the week, and switches between this week and next.

Along the bottom, People off breaks down who is off on any day you choose by leave type, with a stepper to walk backwards and forwards a day at a time. Two charts show leave patterns — one giving the shape of a whole leave year by month, the other tracking the leave types you choose over time. The Usage alert card links through to the Leave usage alert report.

Selecting anybody on the screen opens their employee details without leaving the Dashboard. The figures are current every time you open it, and each card is steered on its own.

The Dashboard is the first item in the Main menu, and is built for a desktop-sized screen.

For more information please check article Dashboard.

🌴 New: Leave usage alert

Some employees quietly under-book their leave and reach the end of their leave year with a large unused balance. The new Leave usage alert report finds them while there is still time to do something about it.

It ranks employees by how far their booked leave is behind expected, flags anyone who has gone a long stretch without a break, and shows remaining allowance and next booked leave alongside. The summary cards across the top double as filters, and you can narrow the report by department, location or name.

From any flagged row you can send that employee a short, friendly reminder — with a preview of the exact email first — or send to everyone currently shown in one go. Nothing is sent automatically; reminders go out when you choose.

Find it under Reports → Leave usage alert, or from the Usage alert card on the Dashboard. The whole report exports to CSV.

For more information please check article Leave usage alert.

🔍 New: Audit trail

Administrators can now see a chronological record of the changes made in their account: every leave-related action, every change to an employee’s record, and every change to company configuration.

Each entry shows when it happened, who did it, what the action was, and who or what it affected. Expand an entry to see exactly which fields changed, with their previous and new values.

Filter by date, category, affected employee, or the person who performed the action. Every leave also gets its own History section — visible to the employee and their approvers — showing that leave’s full timeline.

Find it under Reports → Audit trail. Audit entries are kept for one month; a leave’s own history stays for the life of the leave.

For more information please check article Audit trail.

👥 New:Employee Relations Tab

We have added a new Relations tab to the Employee Details page.

The new tab shows:

• who approves leave requests for this employee,
• and which employees this person can approve leave for.

It provides a clear overview of approval relationships, making it much easier to understand your approval structure.

This is especially useful for larger organisations with department managers, direct managers, secondary supervisors, and two-tier approval policies.

📅:Smarter Leave Date Picker

We have improved the date picker in the New Leave Request form.

The calendar now displays all of the employee’s existing leave bookings, making it easy to see which dates are already taken before submitting a new request.

This helps employees avoid accidental overlaps and makes planning future leave quicker and more convenient.

📋 :Improved Leave List in My Calendar

We have improved the leave list in My Calendar.

The list now includes pagination, making it easier to browse leave records when an employee has a long history.

Employees can also choose whether to show or hide declined and cancelled requests.

This keeps the list cleaner while still making older or unsuccessful requests easy to find when needed.

📅 :Faster Bank Holiday and Blackout Entry

We’ve made it quicker to add bank holidays and blackout dates.

When creating a new bank holiday or blackout, simply click a date on the calendar. The add form will open automatically with the selected date already filled in.

It’s a small improvement, but one that makes managing your company calendar faster and more convenient.

🔒 New:Improved Access to Reports Policy

We have improved the Access to report policy to make privacy rules consistent across the system.

Leave types marked as hidden are no longer visible to users who only have access through a Leave Report policy.

Hidden leave remains visible only to managers and administrators, ensuring sensitive leave information is protected while maintaining the same privacy rules throughout TimeOff.Management.

🔄 New:Rolling Leave Types

We have released a major new feature: Rolling Leave Types.

You can now create leave types with a rolling time window and a maximum allowance. TimeOff.Management checks the selected rolling period and makes sure the employee cannot exceed the configured limit within that moving window.

This is ideal for leave policies such as FMLA, PFL, DBL, parental leave, or any policy that uses a rolling entitlement instead of a calendar or company year.

Rolling leave types can also be configured to overlap with other selected leave types. For example, an employee can be on Sick Leave and Protected Leave at the same time, allowing both leave types to be tracked correctly without preventing the overlap.

This feature gives organisations much greater flexibility when managing statutory and company-specific leave policies.

✅ More Flexible Two-Tier Approval

We have improved the Two-Tier Approval policy.

You can now set the employee’s direct manager as the first approval step, followed by HR or another selected user as the second approval step.

This gives companies more control over approval flows while keeping the process clear and easy to follow.