Manage weekly Who is Off emails

2 min read By TimeOff Support

The weekly Who is Off email helps you keep track of upcoming employee absences.

These emails are enabled by default.

Each user can choose whether they want to receive them.

Disable weekly Who is Off emails

To stop receiving the weekly email:

  1. Open My Profile.
  2. Select Communications.
  3. Find the weekly Who is Off email setting.
  4. Change the setting to Disabled.
Disable weekly Who is Off emails in Communication settings

The change is applied immediately.

Re-enable the weekly email

You can turn the email back on at any time.

To re-enable it:

  1. Open My Profile.
  2. Select Communications.
  3. Find the weekly Who is Off email setting.
  4. Change the setting to Enabled.

Who controls this setting?

This is a personal communication setting.

Each employee, manager, or administrator can choose whether they want to receive the weekly email.

Changing your setting does not change the preferences of other users.

Other weekly updates

Depending on your company setup, the Communications section may also include weekly updates for:

  • employee birthdays
  • work anniversaries
  • other company notifications

Review each option and enable only the updates you want to receive.

Does disabling the email remove leave information?

No.

Disabling the weekly email does not remove employee leave from TimeOff.Management.

You can still check upcoming absences in:

  • Team View
  • My Calendar
  • Heat Map, if you are an administrator
  • Reports, if you have access

Read more: Using Team View

If emails continue after disabling the setting

Check:

  • that the setting was saved
  • that you changed the setting in the correct account
  • whether the email is a weekly digest or a different notification
  • whether you have more than one TimeOff.Management account
  • whether another communication option is still enabled

Leave request approval emails and other account notifications may be controlled separately.

  • Using Team View Check upcoming employee absences without relying on weekly email updates.

  • My Calendar Review your own leave requests, allowance, public holidays, and company events.

  • Using TimeOff on mobile Check calendars, Team View, and leave requests from a mobile browser.

Best practice

Keep the weekly email enabled when it helps you plan team cover.

Disable it when you already check Team View regularly and no longer need the extra reminder.