Delete company account

Deleting a company account permanently removes the company and its data from TimeOff.Management.

Use this option only when the whole company account is no longer needed.

Before deleting the company account

Check the following before you continue:

• all required leave reports have been downloaded
• employee leave records have been backed up
• payroll and HR checks are complete
• invoices and billing records have been reviewed
• another administrator does not need the account
• you are deleting the correct company
• employees no longer need access

Back up your data first

Before deleting the company account, download any information your business needs to keep.

This may include:

• employee leave history
• allowance and PTO records
• leave request comments
• approval records
• absence reports
• carry-over information
• manual allowance adjustments
• employee details

Read more: How to back up employees’ leave data

You can also use the Reports section to download leave and allowance information.

Read more: Reports

You can also back up data for selected employee: Read more: Deactivate an employee account

Who can delete the company account?

Company account deletion is an administrator action.

If you cannot see the deletion option, check whether you have the required administrator permissions.

Before deleting the account, tell other administrators what is happening. This avoids removing an account that someone still needs.

How to delete the company account

To delete the company account:

1. Go to General Settings.
2. Find the company account deletion section.
3. Select the option to delete the company account.
4. Read the warning shown on screen.
5. Complete the requested confirmation.
6. Confirm the deletion only when you are certain.

Follow the confirmation steps shown in TimeOff.Management.

What happens after deletion?

Deleting the company account removes access for everyone linked to that company.

Company data may include:

• employee profiles
• leave requests
• calendars
• allowance and PTO records
• departments
• locations
• schedules and rotas
• leave types
• employee policies
• reports and comments

Do not continue until you have saved any records your company must keep.

Deleting an employee is not the same

Do not use company account deletion to remove one employee.

When an employee leaves, use their End of employment date to deactivate their account.

This keeps historic leave data available while stopping employee access.

Read more: Deactivate an employee account

Check billing information

Before deleting the account, review your billing and invoice information.

Make sure you have saved any invoices or records needed by your finance team.

Read more:

• Billing section
• Paying your invoice

If you are not ready to delete the account

Do not continue if:

• employees still need access
• reports have not been downloaded
• another administrator still uses the account
• payroll or HR checks are not complete
• you only need to remove one employee
• you are unsure which company account is open

Review the account with another administrator first.

Related articles

• How to back up employees’ leave data Download employee leave information before removing company data.

• Deactivate an employee account Stop access for one employee while keeping their historic records.

• Reports Download allowance, PTO, and employee leave information for company records.

Best practice

Treat company account deletion as a final action.

Back up all required records and check with other administrators before confirming deletion.