Team View privacy modes

6 min read By TimeOff Support

Team View helps employees, managers, and administrators see who is off.

It is useful for planning cover, avoiding overlapping leave, and checking team availability.

However, leave data can be sensitive.

TimeOff.Management lets administrators control who can see Team View and how much detail they can see.

Open Team View privacy settings

Team View visibility settings can be managed from General Settings.

To update them:

Open General Settings from the main menu.
Select Edit in the top-right corner.
Find the Team View visibility settings.
Choose the privacy option that matches your company rules.
Save your changes.

Team View visibility options

You can choose who can access leave data in Team View.

The available options are:

Option	What it means
Admins only	Only administrators can access Team View and see all employees
Admins and Supervisors	Admins can see the whole company. Supervisors can see the employees they manage
Department members (the default)	Employees can see colleagues in their own department. Admins and supervisors can see more, depending on permissions
Everyone sees everyone	All employees can see the full company Team View

Team View visibility settings, with Admins only, Admins and supervisors, Department members marked as the default, and Everyone sees everyone

This setting is the company baseline. Employee policies can widen Team View for named people without loosening it for everybody — see Employee policies — so check there too before concluding who can see whose leave.

Option 1: Admins only

Use Admins only when Team View should be restricted to company administrators.

This is the most private option.

It may be useful when:

employee leave data should not be shared across the company
managers do not need Team View access
the company wants strict control over leave visibility
sensitive leave records should have limited visibility

Employees can still use their own calendar to manage their leave.

Option 2: Admins and Supervisors

Use Admins and Supervisors when managers need to plan cover for employees they manage.

With this option:

admins can see the whole company
supervisors can see employees they manage
ordinary employees do not see the full company Team View

This is a good option for many companies.

It gives managers useful planning information without opening company-wide leave data to everyone.

Option 3: Department members

Use Department members when employees should see leave information for their own department.

With this option:

employees can see colleagues in their department
supervisors can see employees they manage
admins can see everyone

This helps employees check team availability before requesting leave.

For example, a Support employee can check whether other Support team members are already off before booking a holiday.

Option 4: Everyone sees everyone

Use Everyone sees everyone when your company wants full leave visibility across all employees.

With this option, all employees can see the full company Team View.

This may be useful for:

small teams
open-calendar cultures
businesses where everyone needs to plan around each other
companies with simple privacy rules

Before using this option, check whether company-wide leave visibility is suitable for your business.

Hide leave types in Team View

The visibility options above decide who can see Team View. A separate setting decides how much detail they see when they do.

Hide Leave Type Details on Team View, in the same General settings screen, is the company-wide control. It changes what the people who can reach Team View are shown. When it is enabled, for anyone your visibility option admits:

they still see that someone is off
the reason for the leave is hidden
leave appears in grey rather than in the leave type colour
they do not see whether the leave is Holiday, Sick Leave, or another leave type

The two settings stack. An employee the visibility option keeps out of Team View altogether sees none of this, so under Admins only this switch changes nothing for ordinary employees.

This helps protect sensitive leave information.

For example, an employee may need to know that a colleague is unavailable, but not that the leave is Sick Leave.

Company-wide, or one leave type at a time

The setting above applies to every leave type at once. If only some of your leave types are sensitive, there are two more precise controls on the leave type itself:

Obfuscate on Team View — the leave still shows, but non-supervisor employees see a generic Away instead of the name.
Hide from Team View — non-supervisor employees do not see leave of this type at all.

Use the per-leave-type settings when only medical, personal or similar categories need protecting, and the company-wide setting when privacy is your default posture for everything.

One more surface is worth checking at the same time: whether leave synced out to Google Calendar, Outlook and similar names the leave type or shows a neutral Busy entry. That is decided separately, in your calendar feed settings.

Who can still see full leave details?

When leave types are hidden, admins and supervisors can still see full details where their permissions allow it.

This means:

employees see limited leave information
managers can still manage their teams
admins keep full company visibility
sensitive details are not shared more widely than needed

This is a useful balance between planning and privacy.

When to hide leave types

Consider hiding leave types when your company wants to protect sensitive information.

This is often useful for leave types such as:

Sick Leave
Medical Appointment
Bereavement Leave
Compassionate Leave
Unpaid Leave
other company-defined sensitive leave types

If employees only need to know that someone is unavailable, hiding the leave type may be the best option.

If an employee cannot see Team View

Check:

the selected Team View visibility option
whether the employee is active
the employee’s department
the employee’s location
whether Team View is restricted to admins or supervisors
whether the employee has the correct role
whether an employee policy affects their access

If the employee should have access, update the relevant setting and ask them to refresh the page or log in again.

If an employee sees too much information