Employees section for supervisors and admins

3 min read By TimeOff Support

The Employees section helps supervisors and managers view the people they are responsible for.

Depending on your company settings, supervisors may be able to see employee details, leave records, allowance information, schedules, rotas, and calendar data.

This gives managers a clearer view of their team without giving them full administrator access.

What supervisors can use the Employees section for

Supervisors can use the Employees section to:

view employees they manage
check employee leave records
review upcoming time off
check remaining allowance or PTO
open an employee calendar
check an employee schedule or rota
help with leave questions
support year-end allowance checks

The exact access depends on your company setup and supervisor permissions.

Why this matters

Supervisors often need to answer simple leave questions.

For example:

How much leave does this employee have left?
Is this leave request using allowance?
Is this employee working on that date?
Has this employee already booked time off?
Why was allowance not deducted?
Is this employee underbooked before year end?

The Employees section helps supervisors check this information quickly.

Employee allowance and PTO

If supervisors have access to allowance information, they can use the employee profile to review leave balance and PTO usage.

This can help managers understand:

how much allowance the employee has
how much leave has already been used
how much leave is still available
whether leave has been carried over
whether a manual adjustment was added
whether the employee has an individual allowance

For a full overview of how allowance works, read:

Setting up allowances

Employee calendar

The employee calendar shows the employee’s time off, working pattern, and relevant calendar information.

This is useful when checking:

approved leave
pending leave
cancelled or revoked leave
public holidays
blackout periods
company events
days the employee is not scheduled to work

Schedules and rotas

If a leave request does not deduct allowance as expected, supervisors should check the employee schedule or rota.

The schedule or rota tells TimeOff.Management which days the employee is expected to work.

This affects allowance deduction.

For example, if an employee books leave on a day they are not scheduled to work, the request may not deduct allowance.

Leave records

Supervisors can use the Employees section to review employee leave history.

This can help when checking:

past leave
upcoming leave
sickness records
leave type usage
allowance usage
time off added by a manager
requests that were cancelled or revoked

This is useful for team planning and payroll checks.

Reports and employee data

Administrators can use reports to review leave and allowance across the company.

Supervisors may also use reports if they have access to report data.

Reports can help you check:

allowance usage
leave taken during a date range
absence records
leave types used
employee leave history
manager approval records

What if a supervisor cannot see an employee?

If a supervisor cannot see an employee they manage, check:

the employee’s department
the employee’s location
the assigned supervisor or manager
the supervisor’s access settings
employee visibility settings
employee policy settings

If the supervisor should have access, an administrator may need to update the company settings.

What if allowance looks wrong?

If allowance looks wrong, check:

the employee allowance setup
the employee schedule
the employee rota
the leave type settings
whether the leave type deducts from allowance
manual allowance adjustments
carry over
individual allowance overrides

Setting up allowances Learn how department allowance, individual allowance, schedules, rotas, leave types, and adjustments work together.
Reports Use reports to review leave, allowance, PTO usage, absence records, and employee leave history.
My Calendar Learn how employee calendars show leave requests, public holidays, blackout periods, company events, and allowance information.

Best practice

Give supervisors enough access to manage their team, but avoid giving full administrator access unless they need it.

This keeps employee data safer while still helping managers answer day-to-day leave questions.