Using Team View

5 min read By TimeOff Support

Team View gives you one shared calendar for employee leave.

Use it to:

see who is off
check pending and approved leave
spot overlapping requests
plan team cover
filter employees by department or location
request new leave
review selected employee details, if you have permission

What you can see depends on your role and company privacy settings.

Open Team View

Select Team View from the main menu.

The calendar shows employee absences for the selected period.

Use the navigation controls to move between dates.

Depending on the screen and device, you may be able to use:

monthly view
weekly view
previous and next date controls

Team View showing employee leave and calendar information

Understand the calendar

Leave types are colour-coded to make the calendar easier to scan.

Use the legend to understand what each colour means.

Team View may show:

approved leave
pending leave requests
public holidays
company events
blackout periods
scheduled and non-working days

Pending requests are normally shown differently from approved leave, such as in orange.

Your company’s privacy settings may hide the leave type from some users.

Check who is off on a selected date

Select a date in Team View to quickly check which employees have leave booked.

You can use the quick filter to show employees who are off on that day.

Team View quick filter showing employees with leave on a selected date

This is useful when:

reviewing a new leave request
checking cover for a busy day
planning a meeting
checking whether too many people are already absent
comparing overlapping requests

Filter by department or location

Use the available selectors to focus Team View on the employees you need to see.

You may be able to filter by:

department
location
employees with leave booked
selected dates

For example, a manager can review one department without showing the full company.

A multi-location business can check leave for one office or region.

The filters available depend on your permissions.

Sort employees

Team View may allow employees to be sorted by:

name
upcoming absence

Sorting by name makes it easier to find one employee.

Sorting by upcoming absence helps managers see who will be away next.

Use Team View before requesting leave

Employees can use Team View to check team availability before booking time off.

Before submitting a request, look for:

colleagues already on leave
busy periods
blackout dates
company events
pending requests that may overlap

Team View is a planning guide. Your company’s leave policy and approval process still apply.

Create a new leave request

Select New Absence to start a leave request.

Depending on company settings, you may be able to request:

one full day
several days
a morning or afternoon
a half day
a selected number of hours

Team View for managers and supervisors

Managers and supervisors may have extra options in Team View.

Depending on their permissions, they may be able to:

see employees in departments they manage
open employee details
review taken and available allowance
see full leave-type details
approve or decline requests
edit or cancel employee leave
add leave on behalf of an employee

Employee pop-ups can provide a quick view of taken and available days.

Manager pop-up showing employee leave and available allowance

Check Team View before approving leave

Managers should use Team View before approving a request.

Check:

who else is already off
pending requests for the same dates
whether key roles have cover
the employee’s department or location
busy periods
blackout dates
important company events

This helps managers make fair and consistent decisions.

Team View access and privacy

Administrators can control who can access Team View.

The available visibility options may include:

Privacy option	Who can see Team View
Admins only	Only administrators
Admins and supervisors	Admins see the company; supervisors see employees they manage
Department members	Employees see colleagues in their own department
Everyone sees everyone	All users can see the full company Team View

The exact wording may vary based on your current company settings.

Hide leave-type details

Your company can hide or obfuscate leave types in Team View.

When leave-type details are hidden:

employees can see that a colleague is absent
the specific leave type is not shown
the absence may appear in grey
sensitive details, such as Sick Leave, remain private

Admins and supervisors can still see full details where their permissions allow it.

This gives the team useful availability information without showing the reason for every absence.

What different roles may see

Team View access depends on company settings.

For example:

Role	Typical visibility
Employee	Own department or another company-defined view
Supervisor	Departments or employees they manage
Administrator	The whole company
Selected policy holder	A wider company view where a policy grants access

An administrator can change visibility through company settings and employee policies.

Notifications

The notification bell shows items that may need attention.

These can include:

pending leave requests
invoice reminders for administrators

Notifications shown in TimeOff.Management

Managers can open a pending request from the notification area and review it.

Use Team View on mobile

Team View is available through a mobile browser.

You can use it to:

see who is off
switch between available calendar views
check selected dates
review team availability
approve requests, if you have permission

If an employee is missing from Team View