Reports

Reports help admins and managers review leave data in TimeOff.Management.

Use reports to check allowance, PTO usage, employee absence records, leave types, request status, approvers, and comments.

Reports can be accessed from the Main menu.

Available reports

TimeOff.Management includes several reports to help you review leave and absence data.

1. Allowance snapshot report

The Allowance snapshot report shows employee allowance information on the date the report is created.

Use this report to check:

• annual allowance
• days already used
• days already booked
• remaining allowance
• employee allowance position at a point in time

This is useful when checking leave balances, preparing for year end, or reviewing allowance across the company.

2. Allowance usage by time

The Allowance usage by time report gives a detailed view of absence by employee.

It includes filters for:

• department
• location
• leave type
• selected time period

Use this report when you need to review how leave has been used across a team, department, location, or leave type.

This can help you spot patterns, check absence levels, and prepare for allowance reviews.

3. Employees leaves report

The Employees leaves report gives a detailed list of employee leave requests.

It can include:

• leave dates
• request status
• leave type
• approvers
• employee comments
• manager or admin comments

Use this report when you need a clear record of leave requests and approvals.

It is useful for checking historical absence, reviewing pending or approved leave, and keeping a clear audit trail.

Use reports to review allowance and PTO

Reports help admins and managers understand how leave allowance is being used across the company.

Use reports when you need to check:

• how much leave employees have booked
• how much allowance employees have left
• which leave types are being used
• absence details by employee
• leave request dates and status
• approvers and comments
• absence patterns before the end of the company year

This is helpful when reviewing holiday allowance, PTO usage, carry over, unused allowance, or year-end leave planning.

For example, you can use reports to spot employees who have booked very little leave, check leave records before carrying unused allowance into the next year, or review absence history for a specific employee.

Reports do not replace allowance setup. They help you check and review the results of your allowance rules.

For a full overview of how allowance is set up, read: Setting up allowances

When to use reports

Use reports when you need a wider view of leave across your business.

For example:

• before approving a large batch of leave requests
• before carrying over unused allowance
• before the start of a new company year
• when checking employee leave balances
• when reviewing leave by department or location
• when checking how often a leave type is used
• when preparing internal HR records

Reports are especially useful for admins, HR teams, and managers who need to make leave decisions based on clear data.

Best practice

Check reports regularly, not only at year end.

This helps you spot leave patterns early, keep allowance records accurate, and avoid last-minute pressure when employees still have unused leave to book.