Changelog

🔍 Filter employees by administrator and policy

Find your admins, or everyone on a given policy or on none, without paging through the Employees list. The list’s Refine menu has an Administrator filter, with Yes and No to show administrators, everyone else or both. Admins also get an Employee policies group there: one box per policy, plus No policies and Search policies. The filters you choose show as chips and stay in place when you reload the page.

🔁 Add and remove whole weeks on a rota

Build or trim a multi-week rota a week at a time. On an employee’s rota, Add week to rota sits beside Add day to rota, and the new week starts as a copy of the days before it, so there is something to adjust rather than a blank week. Each week’s heading has a remove icon, Remove this week from the rota, for taking a week out again.

🛠️ Smaller improvements and fixes

• Leave types: a leave type that a policy still uses cannot be deleted, and the message links to those policies.
• Employees: when an employee cannot be deleted because they manage departments, the message names the departments.
• Policies: every policy page opens with a short explanation of what the policy does.
• Office screens: Who is off — coming weeks leaves out non-working days.
• Dashboard: the This week view of Coming up and the Team coverage heat map take account of people who join or leave partway through the week.
• Restrict leave overlap: a group limited to certain leave types counts only those leave types, for colleagues’ existing leave too.
• Team View: an employee management role that covers departments or locations opens Team View the same way as one that names employees, and former employees do not appear on it through a role.
• Allowance usage by time report: follows each employee’s schedule, so shorter and longer working days are reflected.
• Editing leave in hours keeps the hours it was added with.
• Loading problems: a page that fails to load says so.
• Expired sessions: an action taken after your session has expired gets a clear message.
• Watch by email: a watcher who cannot open the leave in the app gets a shorter email — who is off, when, and the leave type.

👥 New: People on leave

Reports now carries a People on leave report: a chart of how much of the company is away across the leave year, and a click on any period to see who was off and the leave that falls in it. Narrow it to a department, a location or particular leave types — or turn the question round and see who is without a given kind of leave in any period.

For more information please check article People on leave report.

🚦 More control over leave overlap

A Restrict leave overlap group can now be scoped to a restricted period, so a rule that only matters over a shutdown or a summer peak leaves the rest of the year alone — and inside that period you can count somebody as taking up a place for the whole of it, not only on the days they are away. When the limit is reached, choose whether to block the booking, or let it through and record a warning for whoever approves it.

A group need not be a list of names either: build one from departments, locations or tags, and anybody who joins later is covered automatically.

For more information please check article Restrict leave overlap.

🗓️ New: Team view on office screens

An office screen can now carry a Team view widget — your team’s leave as a grid, with a row for each person, a column for each day, and each person’s leave marked in the squares where it falls. Non-working days and bank holidays are shaded, the current day is marked, and a count along the bottom gives how many people the board shows on leave each day. It is the shape everyone already knows from a wall planner, keeping itself up to date.

Add it from Settings → More → Office screens, on the screen you want it on, under Add widget. Like Who is off — coming weeks it has its own Leave types table, so you decide leave type by leave type whether the board names it, shows it simply as Leave, or keeps it off that screen altogether.

Team view was built because customers asked for it. If there is another widget you would like on a screen, tell us through Suggest a widget on that same menu.

For more information please check article Team view widget for office screens.

🔔 New: Reminders before leave starts

Add a Reminders policy and TimeOff.Management emails managers and teammates before approved leave starts. Choose whose upcoming leave triggers a reminder and who hears about it — the same group, or two different ones — and narrow it by leave type or minimum leave length.

Recipients get at most one email a night: a digest of the upcoming leave, not a message per booking. Nobody is ever reminded about their own leave. Find it under More → Policies → Reminders.

For more information please check article Reminder policy.

🗂️ New: Custom fields on employee records

Record the things TimeOff.Management has no box for — a cost centre, a payroll reference, a badge number. An administrator defines the fields, names them and sets the order they appear in, and each one can then be filled in on an employee’s record.

Find it under General settings → Custom fields. Any field you define can be switched on as an extra column on the reports that list employees, and it follows through into their CSV exports — so your own reference data reaches payroll alongside the leave data.

For more information please check article Custom fields on employee records.

🏷️ New: Employee tags

Departments and locations do not cover every group in a company — the contractors, the first-aiders, the remote staff. Define your own tags in General settings → Tags, give each one a colour and decide who can see it, then apply them to employees from their record.

A tag shows as a coloured chip on the employee’s record and on the Employees list, where selecting one filters the list down to everybody carrying it. A Leave Access policy can now be scoped by tag as well, so the same grouping decides which leave types those people may book.

Defining tags and applying them are both administrators only.

For more information please check article Tagging employees.

🖥️ New: Office screens

Turn a screen in the office into a live leave board. Create an office screen, choose what goes on it, and you get a display link — open that link in the browser on the device driving the screen, and the board runs. There is no login on it, and it keeps itself up to date.

It answers the open-plan question — who’s off this week? — on a wall rather than in an inbox, and carries the office’s shared calendar alongside it: bank holidays, blackout periods and company events. Point each screen at the departments and locations it covers, and pick the language it displays in.

Because a wall has no viewer, you decide leave type by leave type what the board reveals — name it, show it simply as Leave, or keep it off that screen altogether. A screen can be stricter than your company-wide settings, never looser.

Find it under Settings → More → Office screens. Administrators only.

For more information please check article Office screens.