Changelog

📥 Every pending leave request in one list, for admins

Admins get one place to see, and act on, every leave request in the company that is awaiting a decision. At the top of the list of leave requests, switch on All requests in the company. With the switch off, the list shows the requests waiting for you. An Admin chip marks a request you see only because you are an administrator, one that is waiting for someone else’s approval. Approve and Decline work the same way on every request in the list, and the switch stays at the top while you scroll.

Open the list from Leave requests in the bar at the top of the page. On the Dashboard, the arrow on the Pending leave requests card opens the same list with every request showing.

📝 Add leave form with a summary before you send

The Add leave form shows what a leave will cost, what you will have left and who will decide, before you send it. Open it from Add leave in the header, from the + on a calendar day or from the mobile menu, then choose the leave type and the dates.

A summary stays in view at the bottom of the form as you fill it in. It shows what the leave costs or how long it is, what you will have left, the leave type’s limit where it has one, and who decides: the people it goes to for approval, or Booked immediately — no approval needed. Anything that would stop the leave being added is shown beside the field it is about, so you can fix it where it is. The summary is a guide, and the leave is checked again when you add it. Once it is added, the form stays open and says what happened — Leave booked and approved, for example — with Add another and View on calendar beside it. Admins also get an Email notifications switch.

🔎 Leave details window

Click a leave on Team View, on a calendar or in a list of leave, and Leave details opens with everything about it in one place: the person and the leave type, the dates, and a summary of the leave’s figures. The summary also says where the leave stands — Awaiting approval, who approved or declined it, or Cancelled.

The actions you are allowed to take are pinned at the bottom. Approve or Decline in one click, with an Optional comment. Cancelling or revoking asks you to confirm at the bottom of the window, with the leave still in front of you. After any action the window stays open, the summary shows the new state, and a short line confirms it, such as Leave approved. Where you may edit, the pencil opens Edit leave, which works the same way as the Add leave form.

🕒 Several part-day leaves on one date

Real days are mixed: an hour for an appointment, and later the same day a couple of hours for something else. One employee can have more than one part-day leave on the same date, as long as together they fit within that day’s working hours. If one does not fit, the form says how many hours are still free that day. Calendars and Team View show every one of them that you are allowed to see. It matters most to companies whose employees add leave in Hours, which is set up with a Leave increment policy.

📏 Leave increment by leave type

Different leave types need different precision: holiday in days, say, and other leave types in hours. A Leave increment policy has a Leave types row, and the Minimum bookable unit it sets applies only to the leave types listed there. Left empty, it reads All leave types and applies to every leave type. A rule that names a leave type overrides one that names none. Who a policy covers can also be set by Tags, with Excluded employees to leave people out. Find it under More → Policies → Leave increment.

For more information please check article Employee policies.

🏷️ Filter and group Team View by tag

Team View’s Refine menu has a Tags column for choosing which tags to display, including Untagged for people with no tag. Grouping offers By tag too: someone with more than one tag appears under each of them, and people with none are grouped under No tags. A person’s tags also show when you hover over their avatar. Only the tags you are allowed to see appear.

🔍 Filter employees by administrator and policy

Find your admins, or everyone on a given policy or on none, without paging through the Employees list. The list’s Refine menu has an Administrator filter, with Yes and No to show administrators, everyone else or both. Admins also get an Employee policies group there: one box per policy, plus No policies and Search policies. The filters you choose show as chips and stay in place when you reload the page.

🔁 Add and remove whole weeks on a rota

Build or trim a multi-week rota a week at a time. On an employee’s rota, Add week to rota sits beside Add day to rota, and the new week starts as a copy of the days before it, so there is something to adjust rather than a blank week. Each week’s heading has a remove icon, Remove this week from the rota, for taking a week out again.

🛠️ Smaller improvements and fixes

• Leave types: a leave type that a policy still uses cannot be deleted, and the message links to those policies.
• Employees: when an employee cannot be deleted because they manage departments, the message names the departments.
• Policies: every policy page opens with a short explanation of what the policy does.
• Office screens: Who is off — coming weeks leaves out non-working days.
• Dashboard: the This week view of Coming up and the Team coverage heat map take account of people who join or leave partway through the week.
• Restrict leave overlap: a group limited to certain leave types counts only those leave types, for colleagues’ existing leave too.
• Team View: an employee management role that covers departments or locations opens Team View the same way as one that names employees, and former employees do not appear on it through a role.
• Allowance usage by time report: follows each employee’s schedule, so shorter and longer working days are reflected.
• Editing leave in hours keeps the hours it was added with.
• Loading problems: a page that fails to load says so.
• Expired sessions: an action taken after your session has expired gets a clear message.
• Watch by email: a watcher who cannot open the leave in the app gets a shorter email — who is off, when, and the leave type.

👥 New: People on leave

Reports now carries a People on leave report: a chart of how much of the company is away across the leave year, and a click on any period to see who was off and the leave that falls in it. Narrow it to a department, a location or particular leave types — or turn the question round and see who is without a given kind of leave in any period.

For more information please check article People on leave report.