Exceed leave type limits

Exceed leave type limits lets selected employees go above the normal limit for a specific leave type.

Use this when your company needs flexibility for approved exceptions.

For example, an employee may have used their yearly sick leave limit but needs extra time off because of an unexpected health issue.

This setting helps your company support special cases without changing the leave type limit for everyone.

How this fits with allowance setup

Leave type limits are different from the employee’s main allowance.

The main allowance is the employee’s overall holiday, annual leave, vacation, or PTO balance.

A leave type limit is a cap for one specific leave type.

For example:

• holiday may deduct from the main allowance
• sick leave may have its own yearly limit
• working from home may have its own yearly limit
• unpaid leave may have its own yearly limit

The Exceed leave type limits setting only affects leave type limits.

It does not let the employee go below their main allowance balance.

For a full overview of how allowance works, read: Setting up allowances

Exceed leave type limits vs negative allowance

These two settings are different.

For example, if an employee has reached their sick leave limit, use Exceed leave type limits.

If an employee has no holiday allowance left but needs to book more holiday, use Negative allowance.

Read more: Negative allowance

When to use this setting

Use Exceed leave type limits for approved exceptions.

For example:

• extra sick leave has been agreed
• extra working from home days have been approved
• unpaid leave needs to go above the normal limit
• a special arrangement has been agreed by HR
• one employee needs temporary flexibility
• one employee has a different leave type limit from the company default

This setting gives managers and admins control without changing the rules for everyone.

Before you enable it

Before enabling this setting, check:

• the employee’s main allowance balance
• the leave type limit
• the reason for the exception
• whether the exception should apply to one employee or everyone
• whether negative allowance is also needed
• your company leave policy

If the employee only needs a different limit, you may not need this setting.

You may be able to set an individual leave type limit instead.

Read more: Individual limits for leave types

Enable Exceed Leave Type Limits in Advanced Settings

To use this feature, first enable it in Advanced Settings.

Go to:

Advanced Settings

Click Edit in the top-right corner to put Advanced Settings into edit mode.

Toggle Exceed Leave Type Limits on.

This makes the feature available, but it does not automatically enable it for every employee.

Enable it for all employees

To make this setting available for everyone, toggle Allow to Exceed Leave Type Limits.

This enables the option company-wide.

Use this carefully.

Most companies only need this for selected employees or special cases.

Enable it for one employee

For a more targeted approach, enable the setting for one employee.

Go to:

Employee Details → Allowance tab

At the bottom of the page, find Is Exceeding Leave Type Limits enabled.

Select Yes and save your changes.

This allows the selected employee to exceed leave type limits.

Example

Your company has a sick leave type with a yearly limit of 10 days.

One employee has already used 10 days but needs 2 more days because of an approved health-related absence.

Instead of changing the sick leave limit for everyone, you can allow that employee to exceed the leave type limit.

The employee can then book the extra sick leave, while the standard sick leave limit still applies to other employees.

Important notes

Exceed Leave Type Limits does not change the employee’s main allowance.

It also does not change the leave type limit for other employees.

Use it only when the exception is approved by your company.

If the employee also needs to go below their main allowance balance, check whether Negative allowance is needed.

Best practice

Use Exceed Leave Type Limits for clear, approved exceptions.

Keep normal leave type limits in place for everyone else.

If one employee regularly needs a different limit, use an individual leave type limit instead.

If the exception affects the main allowance balance, review Negative allowance before approving the request.