How is partial-day leave deducted from allowance?
Partial-day leave is calculated using the Standard day length that applies to the employee on that working day.
The examples below assume a scheduled working day and a leave type configured to deduct from allowance.
For example, if the Standard day length is 8 hours:
- 8 hours of leave = 1 day
- 4 hours = 0.5 day
- 2 hours = 0.25 day
If the Standard day length for that day is 5 hours, booking 5 hours represents 1 full day, not part of an 8-hour day.
What if allowance is shown in hours?
When allowance is shown in hours, the booked leave is reflected in hours.
For example, a 2-hour absence uses 2 hours of allowance.
When allowance is shown in days, TimeOff.Management converts the booked hours using the applicable Standard day length.
Can employees book leave in smaller increments?
Yes. A Leave increment policy controls the smallest amount of leave employees can book.
Available minimum booking units include:
- 15 minutes;
- 30 minutes;
- 1 hour;
- half a day;
- a full day.
A Leave increment policy can apply to selected employees, departments, locations, employee tags or the whole company.
The Leave increment controls what employees are allowed to book. It does not determine how much allowance is deducted.
The Standard day length controls how booked hours are converted into days when allowance is measured in days.
Why might a partial-day deduction look wrong?
Check:
- the employee’s Work Schedule or Rota;
- the Standard day length for that date;
- the applicable Leave increment policy;
- whether the leave type is configured to deduct from allowance.
For more detail, see Allow partial leave.