How do I edit or cancel an approved leave request?

Authorised managers and administrators can edit or cancel approved leave when an employee’s plans change or a request was entered incorrectly.

Employees can also ask for approved leave to be removed by submitting a revocation request.

How do managers or administrators edit approved leave?

Open Team View and select the employee’s leave entry.

Depending on your permissions, you can edit details such as:

• the leave type;
• the dates;
• the duration;
• full-day or partial-day details.

You can also enter an optional Reason for the change, which is included in the notification email, then select Save.

This is useful when the leave is correct in principle but contains a mistake, such as the wrong date or leave type.

Check the employee’s allowance after making the change.

How do I cancel approved leave?

Authorised managers and administrators can cancel an approved request from Team View.

Cancelling the request removes the approved leave and updates the employee’s allowance accordingly.

What if the employee wants to cancel their own approved leave?

Employees use Revoke rather than cancelling approved leave directly.

From their Calendar, the employee opens the approved request and selects Revoke.

Unless auto-approval applies, the revocation request goes to an authorised approver, who can:

• approve the revocation and remove the leave; or
• decline it and keep the original approved leave.

Can employees edit their own approved leave through self-service?

No. If an employee needs to change their own approved leave through self-service, they should normally revoke the existing leave and create a new request with the correct details.

For more information, see Cancel or revoke leave requests.