How do I control who can see other employees' leave?
Use Team View visibility to control who can see other employees’ leave, then use privacy settings to control how much detail they can see.
Choose who can access Team View
Go to:
General Settings → Edit → Team View visibility
Choose the company-wide baseline that fits your organisation:
| Setting | Who can see Team View |
|---|---|
| Admins only | Only administrators |
| Admins and Supervisors | Administrators see the company; supervisors see employees they manage |
| Department members | Employees see colleagues in their own department; supervisors also see employees they manage, and administrators see everyone. This is the default. |
| Everyone sees everyone | All employees can see the company-wide Team View |
Save your changes after selecting the appropriate option.
Can I give selected employees wider access?
Yes. Employee policies can extend the company-wide baseline without making more leave visible to everyone.
A Team view visibility group can let selected teams or departments see each other across normal department boundaries.
A Company Leave Data View policy can give selected employees, such as HR staff or a coordinator, access to Team View and employee calendars across departments.
Can I hide the reason someone is away?
Yes. Who can see an absence and what details they see are separate controls.
In General Settings, enable Hide Leave Type Details on Team View to hide leave reasons from employees who already have access to Team View. They can still see that a colleague is away. This setting does not grant access or change whose absences they can see.
For individual leave types, you can also use:
- Obfuscate on Team View — non-supervisor employees see the absence as a generic Leave.
- Hide from Team View — non-supervisor employees do not see that leave entry at all.
Authorised managers and administrators can still see the real leave details where their permissions allow.
For a full explanation of the privacy options, see Team View privacy modes.